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| Associates'
Handbook... |
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1 |
The aims of the Associate
scheme |
2 |
Conditions and procedures
to become an Associate of IATEFL |
3 |
Areas of co-operation |
4 |
Frequently asked questions |
5 |
Subscriptions and fees |
5 |
Categories of membership |
6 |
Sample IATEFL membership
application form |
7 |
IATEFL Associate agreement |
8 |
IATEFL Associates |
The aim of this handbook is to explain the IATEFL Associate Scheme
clearly and usefully. The IATEFL office welcomes suggestions for
improvement of or addition to its content.
1. Aims of the Associate scheme
1.1 |
On behalf of IATEFL |
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IATEFL's mission is linking,
developing and supporting English Language Teaching professionals
worldwide. |
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To achieve this, it is committed
to: |
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- linking ELT professionals
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- developing an international
community of professional interests
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- supporting ELT activities
at a regional, national and international level
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In order to realise its mission,
it is in the interest of IATEFL to create and maintain contacts
with language teaching associations around the world. and
to co-operate with them as IATEFL Associates, within the
limits of the resources available to IATEFL. |
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1.2 |
On behalf of the Associate
organisation |
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The Associate organisation believes
that, in the interest of fulfilling its own mission, it should
be an Associate of IATEFL in order to benefit from, and contribute
towards, IATEFL's international community of professional
contacts, and so develop and maintain contact with like-minded
teachers' associations around the world. |
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2. Conditions and procedures to become an Associate of
IATEFL
2.1 |
The definition
of an Associate of IATEFL |
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An Associate of IATEFL
is a professional organisation or association of teachers
of English (or of foreign languages including English) which
has signed an Associate agreement with IATEFL. |
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An Associate is a
professional organisation or association of teachers, not
an individual person. |
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2.2 |
Criteria
for becoming an IATEFL Associate |
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There are some minimum
criteria: |
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The aims and ethos
of the association wishing to become an Associate should
match those of IATEFL, as expressed in the IATEFL mission
in para 1.1 and 1.2. |
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The association should
normally have 100 or more members, or if it is composed of
smaller associations, the total number of members of the
combined smaller organisations should be 100 or more. |
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2.3 |
Use of the
IATEFL name and logo by the Associates |
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Any Associate can
use the words NAME OF ASSOCIATION followed by Associate of
IATEFL + logo (e.g. HUPE Associate of IATEFL + logo). |
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An Associate can
use the title IATEFL plus the name or country or region where
it is located (eg IATEFL Poland), provided that: |
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a) |
it is an inclusive association
(that is, one that is open to all levels of the profession,
ie primary, secondary, tertiary and further education, all
regions of the country; and the private and public sector)
and if |
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b) |
it agrees to promote IATEFL membership
actively (i.e., to promote Individual or Institutional membership
of IATEFL, not just membership of the Associate itself),
and |
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c) |
it undertakes to act in accordance
with the aims and principles of IATEFL at all times. |
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If, in addition to
meeting these three criteria, an Associate also makes IATEFL
membership a condition of membership of its own association,
then it can offer IATEFL membership at a special discounted
rate. It also then has the right to refer to itself as a
Full Associate of IATEFL. |
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The way in which
the Associate proposes to use the title IATEFL in its name
must be indicated on the IATEFL Associate Agreement form
and agreed by both the Associate and IATEFL prior to completion
of the Agreement. |
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All these elements
will be reviewed at the three-yearly renewal of the Associate
agreement. |
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2.4 |
Procedure
for becoming an Associate of IATEFL |
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Initially, IATEFL
and the potential Associate will need to exchange information
on their aims and discuss the appropriacy and practicality
of co-operating with each other. |
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IATEFL and the potential
Associate will exchange constitutions or rules (or a summary
if not English), and their latest set of published accounts. |
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If it is considered
appropriate and practical by both parties, an Associate agreement
will be signed. |
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The Associate Agreement
will be renewable every three years by the respective associations
in accordance with the criteria of the scheme. |
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2.5 |
Procedure
for a newly created association to become an Associate
of IATEFL |
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IATEFL normally expects
its Associates to have been in existence for two years. However,
it is possible that a new association wishes to be an Associate
of IATEFL at its formation. For further details, please contact
the Head Office. |
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3. Areas of co-operation
3.1 Associate agreement: areas of co-operation
IATEFL |
The Associate |
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| 1 Newsletter exchange |
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Sends the Associate one copy
of each issue of its newsletter, IATEFL Voices |
Sends IATEFL one copy of each
issue of its newsletter |
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| 2 Events and publicity |
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Sends the Associate the listing
of its events for inclusion in the Associate's newsletter. |
Sends IATEFL listings of its
events for inclusion in the IATEFL newsletter, IATEFL
Issues |
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Publicises the Associate's events
in its newsletter, IATEFL Voices and provides space
for the Associate's news in the Associate's Pages of the
IATEFL newsletter. |
Publicises IATEFL events in its
newsletter |
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| 3 Information Exchange |
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Publicises the Associate's membership
and events at IATEFL events, with printed information available
at the Associates' stand. |
Publicises IATEFL membership
and events at its own events, with printed information about
IATEFL available at the registration desk or another stand. |
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Makes a short announcement about
Associates and the Associates' stand at a plenary session
during its annual conference. |
Makes a short announcement about
IATEFL and how to get more information about the benefits
of full membership at a plenary session during its annual
conference. |
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Provides an annual financial
statement, names and contact details of current committee
members, and number of members. |
Provides regular annual financial
statements, names and contact details of current committee
members, and number of members. |
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Allows the Associate access to
IATEFL's closed e-grouping of IATEFL Associates - PAL |
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3.2 |
Recruitment
of Full, Institutional and Basic Members |
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Many people around
the world want to be a member of IATEFL, but would prefer
to join through their local association. An Associate of
IATEFL can collect the Full, Institutional or Basic member's
subscription and forward it to IATEFL Head Office. |
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There are five categories
of membership of IATEFL |
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Full:
Individual,
Student,
Retired |
For individuals who wish to receive
all the benefits of IATEFL membership. (See page 9 for a
description). The membership fees are different. |
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Institutional |
For institutions, who nominate
four members of their institution to receive all the benefits
of a Full member of IATEFL. (See page 9 for a description) |
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Basic |
Basic Membership consists of
reduced benefits at a reduced subscription. It is only available
to individuals who are members of an IATEFL Associate.
(see below for a description) |
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In order to cover
any currency transfer or administration costs, the Associate
can make a surcharge to the member of up to a maximum of
30% of the IATEFL subscription fee. |
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The procedure for
collecting memberships on behalf of IATEFL is as follows: |
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Step 1 |
Collect membership
form and fee for all categories of membership. |
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Step 2 |
Send or fax the membership
forms to IATEFL Head Office. |
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Step 3 |
When you get the
invoice twice yearly (in February and October), please send
money by credit card (this method is the easiest for you
and us, and minimises bank charges). |
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There is a model
Membership form towards the end of this document. If you
wish to follow this format, a disk is available on request
from IATEFL Head Office. If you wish to use this to create
your own form, please do so, but consult with the IATEFL
office and submit a draft before publishing. |
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For details of current
subscription rates, see below. For details of the difference
between Full/Institutional Membership and Basic Membership,
also see below. |
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Please note that
a member of an Associate organisation can join IATEFL direct
as a full or institutional member by completing a standard
IATEFL membership form and corresponding directly with the
IATEFL Head Office. |
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4 |
Frequently
asked questions |
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4.1 |
Q |
Is an Associate organisation
obliged to recruit IATEFL members? |
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A |
No, it isn't. This is optional.
See point 3.2. |
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4.2 |
Q |
Can anyone buy a Special
Interest Group (SIG) Newsletter? |
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A |
No, SIG Newsletters are not for
sale to the general public, and are only available to members
of the SIG. Only individuals who are Full or Basic Members
of IATEFL, or institutions who are Institutional Members
of IATEFL can become members of SIGs. |
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4.3 |
Q |
Can an Associate get
copies of Special Interest Group Newsletters? |
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Yes, if it subscribes to a SIG.
For example, it can buy a subscription to a single SIG at
a special rate (see below). The Associate will receive one
copy of each issue of that SIG's Newsletter for its library,
with the understanding that the Associate does not have the
right to reproduce articles from the SIG Newsletter without
written permission from the Executive Officer of IATEFL. |
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4.4 |
Q |
Is the Associate Agreement
negotiable? |
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A |
Yes, to a certain extent. An
Associate can negotiate additional benefits with IATEFL.
If an Associate has other benefits to offer to IATEFL, it
can negotiate for an exchange of benefits beyond the ones
set out in this document. For example if the Associate has
substantial publications of its own, IATEFL may want to negotiate
an exchange of publications. Any extra provisions such as
this must be included in the Associate agreement signed by
IATEFL and the Associate every three years. |
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4.5 |
Q |
Is the IATEFL representative
at an Associate's conference obliged to give a presentation? |
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A |
No, the IATEFL representative
is only expected to visit the Associate's conference to maintain
links, and to discuss IATEFL matters. It may be that this
person is able to give a presentation as well, but this is
not part of the Associate agreement. A meeting between the
IATEFL representative and the Associate committee should,
if possible, be arranged during the representative's visit. |
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4.6 |
Q |
Can IATEFL help an Associate
find (and fund) speakers for its conference? |
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Yes, within the limits of IATEFL's
resources. An Associate may find it useful to have access
to IATEFL's network of professional contacts in its search
for suitable speakers at its conferences. However, IATEFL
is unable to provide funding for such speakers, or to organise
funding from other sources. |
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4.7 |
Q |
What is the relation
between the Associate Agreement and the Wider Membership
Scheme? |
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Only Associates of IATEFL are
eligible to benefit from the Wider Membership Scheme (WMS).
Apart from that there is no other link. The IATEFL Associate
Agreement needs to be completed whether or not the Associate
becomes involved with WMS. |
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| 5 Conference exchange |
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Provides free registration every
year at the International IATEFL annual conference for one
representative of the Associate who will attend the Associate's
Day and related meetings.
A representative of IATEFL (not necessarily a speaker)
should attend an Associate's conference at least once every
three years. |
Offers free registration at the
Associate's conference for an IATEFL representative every
year.
A representative of the Associate (not necessarily a speaker)
should attend the International IATEFL annual conference
at lease once every three years. |
6. IATEFL Subscriptions and fees 2002 - 2003
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Surface |
Air Mail |
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Full Individual Members |
£37 + £7.50* |
£43 + £8.50* |
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Full Individual: Student or Retired |
£25 + £5.00 |
£31 + £6.50 |
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SIG Subscriptions for additional
SIGs for Individual Members (first SIG is free) |
£10 |
£16 |
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Institutional Members |
£110 + £22.00* |
£128 + £25.50* |
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SIG Subscriptions for Institutional
Members |
£20 |
£27 |
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Basic Members |
£14 + £3.00* |
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SIG Subscriptions for Basic Members |
£10 |
£16 |
* The figures in italics are intended to exemplify a surcharge
of 20% to cover currency transfer and administration costs. As
stated in 3.2 above the actual surcharge can be anything up to
a maximum of 30%. Note that a surcharge only applies to the membership
fee, and not to any other fees (e.g., SIG fees).
6. Categories of IATEFL MEMBERSHIP
An Association can offer five categories of membership of IATEFL
as part of its own membership package:
- Four
full membership categories: Individual, Institutional, Student
and Retired
- Basic
membership
Full and Basic Membership of IATEFL - what's the difference?
Full Membership |
Basic
Membership |
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Available to any individual |
Available only to individual
teachers who are members of a teachers' association that
is currently an Associate of IATEFL |
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The Newsletter IATEFL Voices 6
times a year |
The Newsletter IATEFL Voices 6
times a year |
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Conference Selections (no
charge) |
Reduced rate for Conference Selections |
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The second annual IATEFL publication (no
charge) |
Reduced rate for the second annual
IATEFL publication |
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Membership of one SIG |
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Opportunity to subscribe to additional
SIGs |
Opportunity to subscribe to SIGs |
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Reduced rate at IATEFL events |
Reduced rate at IATEFL events |
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Reduced subscriptions to some
ELT publications and reduced prices for some ELT-related
goods and services that may be available from time to time
to IATEFL members as special offers |
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Voting rights in IATEFL elections |
Voting rights in IATEFL elections |
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Can stand for office in IATEFL |
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Can enter for IATEFL scholarships |
Can enter for IATEFL scholarships |
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Further occasional benefits |
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7. Sample IATEFL membership application form
This form is available to Associates who wish to offer their members
the opportunity to join IATEFL, either as a separate form or incorporated
into their own membership forms. When drafting a membership form,
the Associate must check all prices with the IATEFL office.
SAMPLE IATEFL MEMBERSHIP APPLICATION FORM
New Application ( ) Renewal ( ) Membership Number _ _ _ _
MEMBERSHIP INFORMATION
The IATEFL membership year is for a period of one year from receipt
of subscription.
Full and Basic Membership of IATEFL - What's the difference?
Full Membership |
Basic Membership |
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IATEFL Issue 6 times per year |
IATEFL Issue 6 times per year |
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Conference Selections (no
charge) |
Reduced rate for Conference Selections |
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The second annual IATEFL publication (no
charge) |
Reduced rate for the second annual
IATEFL publication |
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Membership of one SIG (no charge) |
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Opportunity to subscribe to additional
SIGs |
Opportunity to subscribe to SIGs |
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Reduced rate at IATEFL events |
Reduced rate at IATEFL events |
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Reduced subscriptions to some
ELT publications and reduced prices for some ELT-related
goods and services that may be available from time to time
to IATEFL members as special offers |
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Voting rights in IATEFL |
Voting rights in IATEFL |
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Can stand for office in IATEFL |
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Further occasional benefits e.g.,
prize draws |
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| Full Membership
or Basic Membership |
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Family Name
Mr/Mrs/Ms/Prof/Dr |
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Forenames |
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Address |
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Tel |
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Work Affiliation |
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Address |
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Tel |
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| Institutional Membership |
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Name of Institution |
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Name of Contact |
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Address |
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Telephone/Fax |
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Email |
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FEES (valid until Aug 2003)
Full Individual Membership |
Student/Retired Membership |
Full Institutional Membership |
Basic Membership |
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£37.00 |
£25.00 |
£110.00 |
£14.00 |
Sub total 1 _____________
OPTIONS (Special Interest Groups & Periodicals)
PLEASE TICK RELEVANT BOX(ES) TO INDICATE YOUR CHOSEN
SIG(S)
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Business English |
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Global Issues |
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Research |
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Computers |
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Learner Independence |
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Teacher Development |
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ELT Management |
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Literature & Cultural Studies |
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Teacher Trainers & Educators |
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ES(O)L |
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Media |
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Testing, Evaluation & Assessment |
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ESP |
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Pronunciation |
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Young Learners |
FEES PER SIG
Full Individual/ Student/Retired/Basic
Membership |
Full Institutional Membership |
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£10.00 |
£20.00 |
Sub total 2 _____________
PERIODICALS |
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Europe £
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World-Wide £
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ELT Journal |
Individual |
27.90 |
27.90 |
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Institutional |
57.30 |
57.30 |
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English Teaching Professional
(4 per year) |
Individual |
20.00 |
20.00 |
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Institutional |
32.00 |
32.00 |
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Modern English Teacher (4 per
year) |
Individual |
22.50 |
22.50 |
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Institutional |
31.50 |
31.50 |
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EL Gazette (12 per year) |
Individual |
25.00 |
36.00 |
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Institutional |
33.00 |
44.00 |
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World Englishes |
Individual |
37.00 |
37.00 |
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Institutional |
270.00 |
280.00 |
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Teacher Trainer |
Individual/Institutional |
24.00 |
24.00 |
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ELT Guide 11 th Edition (1 per
year) |
Individual |
13.95 |
13.95 |
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Institutional |
13.95 |
13.95 |
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English Today (4 per year) |
Individual |
24.00 |
24.00 |
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Institutional |
79.00 |
79.00 |
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Language Teaching (4 per year) |
Individual |
26.00 |
26.00 |
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Institutional |
95.00 |
95.00 |
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ReCALL (2 per year) |
Individual |
25.00 |
25.00 |
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Institutional |
73.00 |
73.00 |
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Studies in 2 nd Language Acquisition |
Individual |
32.00 |
32.00 |
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(4 per year) |
Institutional |
98.00 |
98.00 |
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Annual Review of Applied Linguistics |
Individual |
24.00 |
24.00 |
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(1 per year) |
Institutional |
65.00 |
65.00 |
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Language Teaching Research (3
per year) |
Individual |
31.00 |
38.00 |
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ELT Journal CD-ROM (back issues
1981-2000) |
Individual |
UK/EU
(inc VAT) £58.00 |
Non-EU /Worldwide £50.00 |
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Institutional |
UK/EU
(inc VAT) £68.00 |
Non-EU /Worldwide £60.00 |
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Sub total 3 ________
PAYMENTS
Sub Total 1: |
£ |
Sub Total 2: |
£ |
Sub Total 3: |
£ |
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GRAND TOTAL: |
£ |
| PAYMENT DETAILS |
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Send this completed form with
a cheque payable to: |
_______________________________
(name of Associate organisation) or |
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VISA
card number: __ __ __ __ / __ __ __ __ / __ __ __ __ / __ __ __ __
Expiry date: __ __ / __ __ |
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Associate address
and contact details:
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Signed: ___________________________ Date: _______________
IATEFL Associate Agreement
(Please complete 2 copies of this form and send
both to the IATEFL Head Office)
Name of Associate
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Number of Members
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Year Associate was established
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Name of Contact
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Address for all correspondence
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Telephone
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Fax
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E-Mail
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| 1 Newsletter
Exchange (Please refer to paragraph 3.1 and complete
the following) |
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IATEFL will send
_____________________ (name of Associate) a copy of each
issue of the newsletter IATEFL Voices, which appears six
times a year. Details of Associate events should be sent
to the IATEFL Head Office for the attention of the Executive
Officer by the deadlines announced in IATEFL Voices, and
will be publicised in the newsletter. |
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_________________
(name of Associate) will send IATEFL Head Office a copy of
each issue of its newsletter, which appears __________ a
year in ___________ (approximate month of publication). |
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| 2 Information
Exchange (Please refer to paragraph 3.1 and complete
the following)
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IATEFL will publicise
_____________________ (name of association) membership and
events at its Annual Conference. Brochures and membership
forms will be brought by a representative or sent to the
IATEFL Head Office to arrive at lease two weeks before the
Conference. IATEFL will make a short announcement about Associates
and the availability of membership information at a plenary
session, and information will be available at the Associates'
stand. |
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__________________
(name of association) will publicise IATEFL membership and
IATEFL events at its own events. Brochures and membership
forms will be brought by an IATEFL representative or sent
by IATEFL to the address above to arrive at least two weeks
before the event. The Associate will make a short announcement
about IATEFL and the availability of membership information
at a plenary session, and information will be available*
at the conference registration desk/at another stand/other
(please specify) _____________________ |
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3 Conference Exchange (Please
refer to paragraph 3.1 and complete the following) |
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IATEFL will offer free registration
at the International IATEFL Annual Conference to the Associate
representative (not necessarily a speaker) every year. A
representative of IATEFL (not necessarily a speaker) should
attend an Associate's conference at least once every three
years. A representative of the Associate (not necessarily
a speaker) should attend the International IATEFL annual
conference at lease once every three years. This representative
must be available to attend the Associates' Day which takes
place the day before the main conference begins, and other
related meetings. |
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_____________________ (name of
association) will offer free registration at its conference
for an IATEFL representative (not necessarily a speaker)
every year. |
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| 4
Use of the IATEFL Name and Logo (Please refer to paragraph
2.3 ) |
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Either: |
The Associate is an inclusive
association (that is, one that is open to all levels of the
profession, ie primary, secondary, tertiary and further education,
all regions of the country, and the private and public sector)
and it agrees to promote IATEFL membership actively (ie to
promote Individual or Institutional membership of IATEFL,
not just membership of the Associate itself) and it undertakes
to act in accordance with the aims and principles of IATEFL
at all times. |
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In this case
the Associate is entitled to use the title of IATEFL plus
the name or country or region, as follows (please complete):
........................................................................................... |
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Or: |
The Associate
will use the words NAME OF ASSOCIATION followed by Associate
of IATEFL plus the IATEFL logo under the Associate's name
(eg HUPE An Associate of IATEFL + logo) as follows (please
complete): .................................................................................. |
.......................................................................................................................................... |
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| 5
Recruitment of Full, Institutional and Basic Members (Please
refer to para. 3.2) |
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- The Associate will recruit IATEFL
members at the current rate
- All bank charges must be
covered by the Associate.
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(Note that if the Associate also makes IATEFL membership
a condition of membership of its own association, then
it can offer IATEFL membership at a special discounted
rate. Contact the IATEFL Head Office for more details.
It also has the right to refer to itself as a Full Associate
of IATEFL.
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Both parties signing below agree to abide by the term of this
agreement, which commences .............................................
and expires .............................................
On behalf of IATEFL |
On behalf of the Associate |
Signed: ______________________ |
Signed: ______________________ |
Name: ______________________ |
Name: ______________________ |
Position: ______________________ |
Position: ______________________ |
Date: ______________________ |
Date: ______________________ |
Welcome to IATEFL and the IATEFL Associate Scheme...
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IATEFL - Darwin College, University
of Kent, Canterbury, Kent CT2 70NY, UK |
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